Camera-Ready Instructions

Please carefully follow these instructions to prepare your final manuscript for IEEE publication.

Step 1: IEEE Xplore-Compatible PDF Generation

The final paper must be converted to PDF and verified using IEEE PDF eXpress. PDF files that are not compatible with IEEE PDF eXpress may be rejected.

Follow these instructions to generate an IEEE Xplore-compatible PDF file using IEEE PDF eXpress:

First-time users should do the following:

• Create an IEEE PDF eXpress account and enter the following information:
  - Conference ID: 69565X
  - Your email address
  - A password

  An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

  Previous users of IEEE PDF eXpress should follow the same steps, but use the same username and password used for earlier conferences.

• Validating your paper:
  Upload your file for validation. You will receive an email with your checked PDF or IEEE PDF eXpress-converted PDF attached. If you submit a PDF for checking, the email will indicate whether your file passed or failed. Your file must pass the validation test.

Step 2: Camera-Ready Paper Submission

Once you have completed Step 1 and generated an IEEE Xplore-compatible PDF, proceed to upload it on Microsoft CMT. From the Author Console, click "Create Camera Ready Submission" to open the page for entering camera-ready details. Upload your final PDF and then click "Submit" to complete the process successfully. Figure 1 shows the options for creating a camera-ready submission and IEEE Copyright Form submission in Microsoft CMT.

Figure 1: Creating camera-ready submission and IEEE Copyright Form submission in Microsoft CMT.

Step 3: IEEE Copyright Transfer Form Submission

To include your accepted paper in both the conference proceedings and the IEEE Xplore Digital Library, one of the authors must complete and sign the IEEE copyright transfer form. Copyright information is integrated in Microsoft CMT. Please complete the corresponding author details and submit the form. Figure 2 shows how to open the IEEE Copyright Transfer form in Microsoft CMT.

Figure 2: Accessing the IEEE Copyright Transfer form in Microsoft CMT.

Presentation Guidelines

Presentation Rules

• - Paper presentation is mandatory. Any paper that is not presented at the conference will not be considered for IEEE Xplore indexing.
• - The conference spans two days, with multiple technical sessions in which each accepted paper will be presented live.
• - The conference program will be shared two days before the event.
• - For online participants, the committee will share the Google Meet invitation link two days before the conference.
• - Each session will be moderated by the respective session chair.
• - The presentation and Q&A session must be conducted in English.

Presentation Format

All authors are requested to follow these guidelines for preparing presentation slides:

• - In-Person Presentation: Total time is 20 minutes. Presenters should speak for 12–15 minutes, followed by a 2–5 minute Q&A session.
• - Online Presentation: Total time is 15 minutes. Presenters should speak for 12 minutes, followed by a 2–3 minute Q&A session.
• - For online presentations, authors must ensure a stable internet connection and uninterrupted power supply.
• - Keep slide design simple. Avoid long paragraphs; slides should be concise and to the point.
• - The session chair will invite presenters in the sequence listed in the conference program.

Submission Guidelines

The final version of a paper should not exceed 5 pages, including references. The manuscript should be prepared according to the guidelines defined by IEEE Conference Proceedings Templates (Microsoft Word, LaTeX). The paper should be submitted in Word or PDF format (English only). An extra fee will be charged for each additional page above 5 pages. All submissions should be made through Microsoft Conference Management Toolkit.

Submit Paper

Note:
1. One regular registration covers maximum 2 papers, any additional paper(s) need extra registration(s) (For example, regular authors with 3 papers need 2 registrations, regular authors with 5 papers need 4 registrations, etc.)
2. Student registration covers only one paper.

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